Respecting your time with TimePlan

Respecting your time with TimePlan

Do you feel like you don’t have enough hours in the day? Like you’re sometimes wasting your time? Would you like more time for valuable tasks and for the people you care about?

Time is the most precious resource we have. That’s why it’s so important to respect time and use it the best way possible.

In recent years, there’s been an increased focus on efficiency. But what does it mean to be efficient? In short, it covers that you as an employee, manager or private individual can achieve more in less time.

But we’ll always only have 24 hours a day. Therefore, it’s vital how you spend the time you have. That’s what determines what you get out of time and how efficiently you spend it.

The question is, what is the best use of time for you?

TimePlan respects your time

”Respecting your time” is written under TimePlan’s logo. A so-called payoff. By definition, a payoff is a promise of which value a company’s brand has or what a given solution can do for a customer.

And that is exactly the value TimePlan can give you: respecting your time.

In TimePlan, we have a strong focus on the functions that are I directly related to our customers’ time,, such as:

  • Fast response time
  • Efficient operation
  • Correct payroll process on time
  • Systematisation of complex work rules
  • Effective communication across the organisation
  • Integrations between systems

For us it’s crucial not to waste time neither our customers’ time nor our own. As a customer, you should not spend half a day waiting for a report. You should not spend unnecessary time getting the roster right.

When your time is respected and you manage to use it effectively, it frees up time for what matters to you.

More time with family, to grow your business, for customer care, creativity or something completely different.

The time we live in is also important

It’s also important to consider the time we live in and the current issues in the labour market, for example:

  • The new Holidays Act
  • The EU ruling on a company’s obligation to maintain a time registration system
  • Workplace challenges due to COVID-19.

We make sure that TimePlan is always up to date, living up to the rules, regulations and laws that apply right now and in the future. At the same time, we prioritise time to train our customers in new TimePlan functions and what’s new in workforce management. This way, you don’t have to spend time on it.

Contact us today to learn more about how TimePlan can help you respecting the time in your business.

With JYSK in Europe: TimePlan is an important tool

With JYSK in Europe: TimePlan is an important tool

For the past 20 years, the Danish retail chain JYSK has partnered with TimePlan in 19 European countries. Henrik Naundrup and Keld Marott has led the journey and explains why TimePlan is an important tool in JYSK’s international expansion.

It all began with Henrik Naundrup. In 1998, he worked as the CFO of IKEA Denmark and was one of the driving forces behind selecting TimePlan as a replacement for manual handling of work hours.

“When I joined JYSK in 2000, we were facing a similar challenge. We needed to find a system that could handle shift planning and time registration not only in Denmark, but in Norway, Sweden, Finland and Poland. Luckily, TimePlan proved to be evolving in the direction of embracing all these countries,” says Henrik Naundrup, who today is Executive Vice President of Finance & IT at JYSK.

Key ratios across countries

For almost 20 years, TimePlan has been an integrated part of the European process that JYSK uses as a standard setup.

“For us, having the same IT systems and platforms in all markets has been paramount,” says Keld Marott, who joined JYSK in 2003 and today is the CIO.

“TimePlan enables us to compare key ratios across countries. How many hours we spend at each store, what our staff turnover and sick leave has been TimePlan allows us to manage our staffing and payroll expenses.”

For JYSK, TimePlan has also been a tool to secure best practice in working conditions

“TimePlan ensures that we adhere to the applicable rules and agreements. That our employees get the hours and the salary they are entitled to. This is not necessarily the case in all the countries where we operate,” says Henrik Naundrup.

Jysk TimePlan

Never rest on your laurels

Today, JYSK has over 15,000 employees in TimePlan in more than 1,300 stores in 19 countries. In the spring of 2020, the retail chain is opening the doors in Russia and more countries are in the pipeline to follow.

But although TimePlan may soon be celebrating its 20th anniversary at JYSK, there is no time to rest on your laurels.

“We have remained with TimePlan because the software does what it needs to do. Like our other IT systems, TimePlan also needs to evolve because consumers demand fast and intuitive apps. Our employees and planners expect TimePlan to keep evolving,” says Keld Marott.

An important tool

Do you represent an international company? Or a company planning for internationalisation? TimePlan can help you with many important features across boarders:

  • Get a clear overview of your workforce management in all stores and departments
  • Compare key figures
  • Manage staffing across national borders
  • Manage wage cost across national borders
  • Review complex labour market rules and collective agreements

Contact us today to explore how TimePlan can help you.

Anna followed her heart and got a new career in Europe 

Anna followed her heart and got a new career in Europe 

In 2010, Anna Friborg emailed Henrik Baasch from TimePlan Software to say goodbye. She had quit her job in Sweden and was moving to Holland to live with her boyfriend. But then Henrik Baasch offered her a job as a consultant and the rest is history. 10 years of TimePlan history. 

Anna Friborg first met Henrik Baasch and TimePlan in 2003, when she worked with HR and payroll for the Swedish electronics chain SIBA (today NetOnNet). The company was looking for a workforce management system to keep track of shifts and working hours for the employees. 

“We visited Computercity in Denmark and saw how they used TimePlan. We loved system‘s overview and user-friendliness. Soon after, we started implementing TimePlan in Norway and Sweden,” says Anna Friborg. 

Gave Holland a chance 

Henrik Baasch had founded TimePlan in 1995 and oversaw the training of the SIBA employees in 2004. If it hadn’t been for a cabin trip to the Swedish woods during the Christmas holidays of 2009, Anna Friborg might have still worked in Gothenburg.  

But during the cabin trip, she met Robin, a guy who was visiting from Holland. And eight months later, the 30-year-old Anna Friborg sold her apartment in Gothenburg, quit her job at SIBA and moved to Holland to live with Robin. 

“I couldn’t risk not giving this a chance,” she says from her home in the city of Breda, where she still lives with Robin and the couple’s now seven-year-old son. 

Expanding with TimePlan in Europe 

As a part of her conclusion at SIBA, Anna Friborg wrote to Henrik Baasch thanking him for the good cooperation. After which the TimePlan CEO called her less than 24 hours later and asked what she was going to do in Holland. 

“Do you want to work for me? We are expanding with TimePlan in Europe,” he said. 

Anna Friborg had not yet applied for any other jobs. She flew to the TimePlan Software head offices in Aalborg, Denmark and signed an employment contract based in Holland.  

Since then, she has been a TimePlan consultant and most recently a senior consultant in Europe. 10 years this year. Her parents and brothers still lives in Sweden. Her business meetings with Swedish TimePlan customers allow her to stay locally with her family  

Annual customer meetings in Sweden 

“The biggest highlights have been the annual TimePlan customer meetings in Sweden,” says Anna Friborg in the wake of celebrating her 10th anniversary at the TimePlan Software head offices. 

“We have so much fun together and there is so much positive energy. Ive also had amazing experiences with MediaMarkt in Holland and Granngården and Gateau in Sweden.” 

Anna Friborg has had many different tasks and functions over the past 10 years. She provides English and Swedish TimePlan support, conducts trainings, and implements the solution when customers expand into new countries in Europe, including JYSK and Merlin Entertainments. She also still takes care of the Swedish TimePlan customers.  

“I have learned how different each customer operates. Every company has completely different mentalities and culture. I enjoy meeting the customers and setting up TimePlan to suit their collective agreements and individual needs.” 

My colleagues are also my friends 

Among the highlights, Anna Friborg also emphasizes the collaboration with her department manager Lilian Jensen in Denmark and her other colleagues in the consulting team. 

“My colleagues are not just my colleagues. They are also my friends. I have been incredibly grateful for the relationship with Henrik Baasch (today Chairman of the Board, TimePlan Software). He was the one who taught me TimePlan 17 years ago.” 

In 2020, Anna Friborg and Peter Knudsen celebrated their 10 year employee anniversary with TimePlan Software. Here at the celebration dinner at TimePlan Software’s head offices. From the left: Rex A. Clausager, CEO, Peter Knudsen, Software Developer, Anna Friborg, TimePlan Senior Consultant, and Henrik Baasch, Founder and Chairman of the Board.

TimePlan ranks number 1 in industry software

TimePlan ranks number 1 in industry software

When TimePlan Software commemorated its 25th anniversary on Friday, September 25, 2020, the company could also celebrate its great ratings on this year’s Top 100 List. The rankings were published the same day in the Danish Computerworld magazine.

TimePlan Software can be found on three lists this year:

  • The Industry software list
  • The Software list
  • The Main Top 100 list

Great progress compared to 2019

For the first time ever, TimePlan Software has achieved the position as number 1 on the list of industry software in 2020..

At the same time, the company can also boast of its two other placements. Last year, TimePlan Software ranked as number 14 in the Software category. This year, the company has moved up to a 7th place..

There has also been a positive development in the main list of the 100 most talented IT companies in Denmark ere, TimePlan Software has gone from a 23rd place in 2019 to taking 9th place this year..

“Thank you very much and well done,” said CEO Rex A. Clausager as he presented the results during the celebration of TimePlan’s 25th anniversary.

He highlighted that progress can be traced all the way around compared to last year. “For at company that focuses on growth and development, this is a great recognition.”

What criteria are weighted on the Top 100 List?

Since 1996, Computerworld has presented the annual Top 100 List of Denmark’s most talented IT companies.

The list includes Danish IT companies with wage costs of at least DKK 10 million or a declared turnover of at least DKK 20 million.

The IT companies are ranked based on their performance in four different disciplines.

One of the disciplines measured is growth in primary operations. Another is the result of operating profit in relation to labour costs. In addition, the return rate and return on equity are also looked at.

25 years with a focus on TimePlan customers

For 25 years, the TimePlan workforce management solution has helped over 700 companies in more than 25 countries with efficient shift planning, time registration and HR administration. The company’s customers are leading service and retail companies such as JYSK, NETTO, IKEA, Nordic Choice Hotels, Copenhagen Zoo and Aleris-Hamlet private hospitals.

“At TimePlan Software, we look forward to the next 25 years of collaboration with our current and future customers, partners and employees,” says Rex A. Clausager.

Get satisfied employees – while saving wage costs

Get satisfied employees – while saving wage costs

Wage costs often carry weight on the budget. You probably want to lower these – without compromising on the staffing or customer service of your business. A workforce management system can help you do just that.

Workforce management is a series of activities you use to increase the efficiency and productivity of your employees. A workforce management system has many benefits – and even more if you and your business manage to make optimal use of it.

Here is how you save wage costs while also getting more satisfied employees.

Use your data as a starting point for your base plan

An important tool you get when you use a (good) workforce management system is analysis and statistics. TimePlan has built-in reporting tools and artificial intelligence. This allows you, in only a few seconds, to get useful information about your business – for example:

  • Sick leave / absence
  • Overtime
  • Wage costs versus budget

You can use this information to plan better. Get an overview of how many full-time employees you need compared to part-time employees. See the absence percentage and take this into account in your future planning.

Learn from your data and use it as a starting point for your base plan.

Know your business.

To reduce wage costs, you need to know your business. You need to understand when you are most busy. When to fill up the shelves, how long it takes and when your customers buy the most. This information is an important step in achieving even better planning.

By knowing your business, you avoid overstaffing, understaffing and paying surcharges for overtime or calling in staff.

Use your resources the best way

A workforce management system helps you make better use of your resources. TimePlan makes sure you always have the right staff in the right place at the right time.

The system gives you an overview of time and attendance, so your permanently employed staff do not have too many or too few hours.

TimePlan also helps you detect wasted time which allows you to optimise work processes or change working hours. For example, is there a better time for goods to arrive? Or do you need other opening hours?

In addition to saving you costs, a workforce management system will contribute to a better customer experience and employee satisfaction.

Make it easier for your employees

Satisfied employees deliver a better result. In addition to increasing employee satisfaction through higher productivity, a workforce management system can create value in several ways.

TimePlan contributes to a stronger corporate culture through better and more accessible communication. Your employees can easily see their schedule, change shifts, see their balances, and wish for vacation.

In addition, you get correct registration of hours and payroll. The processes become easier for all employees across the departments.

You both increase satisfaction, save wage costs and increase efficiency.

A workforce management system versus spreadsheet

Compared to a spreadsheet, an online system gives you the complete overview in one solution. This alone contributes to an increased employee satisfaction because everyone in the company has all data stored in one place.

At the same time, you save time and resources because the system automatically gives you alerts when, for example, you break labour market rules or an employee has too many hours. TimePlan can also suggest an automatic schedule via Autoplan calculated based on your data and needs.

Finally, TimePlan helps you comply with complex collective agreements. This ensures that you save wage costs, avoid fines and your employees are guaranteed fair treatment.

With TimePlan, you get happier employees, happier customers, and a better business.

Preben started a workforce management revolution

Preben started a workforce management revolution

In 1995, Preben Bjerregaard had enough of messy Excel spreadsheets and complicated employment rules. There had to be an easier way to plan shifts for 60 employees in five departments. Therefore, he contacted his friend Henrik Baasch and, as it turns out, he was right.

“It was extremely time consuming to create schedules for 60 employees in Excel. The overview was non-existent, the sources of error countless, and the administration load very heavy around the monthly payroll,” says Preben Bjerregaard, who was the Director of Inspiration in Aalborg, Denmark back then.

Therefore, he contacted his friend Henrik Baasch, who ran the IT company Erhvervsservice Nord. Henrik Baasch welcomed the idea of developing an IT system for workforce management. Together with software developer Knud Riishøjgaard, they started creating what we now know as TimePlan.

TimePlan made everyday life easier

“We worked non-stop for two months. We sat in front of the computer 18 hours a day,” recalls Preben Bjerregaard.

The finished product TimePlan revolutionized the stores’ work day. The program gave the employer a visual overview and the employee a clear work schedule 16 weeks ahead.

“We saved costs in our budget and had happier employees. TimePlan made our everyday life so much easier,” says Preben Bjerregaard, who continues to use TimePlan today as Centre Manager at Aalborg Storcenter shopping centre.

A tool during Covid-19

In the spring of 2020, TimePlan took on yet a new role for the users in Aalborg Storcenter when Covid-19 hit Denmark. The pandemic led to a temporary lockdown of shops, restaurants and malls and thus new needs for time registration and documentation.

“TimePlan has been a credible tool during Covid-19. The stores have registered absences easily and correctly—whether the employees have taken holidays, been sent home or had sick leave. Thanks to historical data from rosters and time registration in TimePlan, the stores have been able to document how many employees are usually at work. Data from TimePlan has formed the foundation for applications for wage compensation,” says Preben Bjerregaard.

The story about Preben Bjerregaard is also published in the anniversary book, “Respecting your time – 25 years with TimePlan”.