Frequently Asked Questions (FAQs)

Frequently Asked Questions (FAQs)

We have compiled a series of questions we often receive about TimePlan – both from existing customers and potential new customers. Read the questions and answers below.

How many employees do I need in order to use TimePlan?

TimePlan keeps track of employee scheduling, time registration and HR administration for 10 employees and above. There is no upper limit for how many employees TimePlan can handle.

How much does TimePlan cost?

TimePlan is modular by design and ensures that the needs of your business are met precisely – nothing more, nothing less. The price of TimePlan therefore varies depending on which modules you choose. Contact one of our sales consultants for a free TimePlan demo.

What industries use TimePlan?

TimePlan is used by a large number of companies and organisations in retail, trade, leisure, transportation, hotel, restaurant, care, production, banking, finance, industry and service. Read what our customers say about TimePlan.

How do I create a roster in TimePlan?

In TimePlan, you can create a roster in several different ways. You have the opportunity to include employee requests via TimePlan’s Web App and let the employees bid on vacant shifts. There is also the option of using TimePlan’s Base plan. If you roll out your roster via the Base plan, a year’s roster is generated in just a few seconds. TimePlan can also create a roster automatically via the module Autoplan. This requires that you know your staffing needs. Shift planning in TimePlan can be further combined with functions and projects.

How can I do automatic shift planning in TimePlan?

With the module Autoplan, you can let TimePlan create the schedule for you – completely automatically. Autoplan takes into account the employees’ holidays, wages, seniority, certifications, preferences, competencies etc. You can adjust the roster afterwards. Read more about Autoplan.

How can employees see their roster in TimePlan?

Employees can see the roster on their mobile, tablet and computer with TimePlan’s Web App.

How can employees swap shifts in TimePlan?

With TimePlan’s Web App, employees can release shifts they are not able to take and bid on vacant shifts. You can set up TimePlan so that the swapping of shifts can take place without a manager’s approval, according to the first-come, first-served principle or with a manager’s approval of shift changes.

Can I send messages in TimePlan?

Yes, with the messaging function in TimePlan’s Web App, you can send messages to your employees and they can message each other. As a manager, you can communicate to all employees at once via the messaging module and communicate general information under Company News.

How do I register time in TimePlan?

You can register sign-in and sign-out times in TimePlan using a terminal, card reader, personal code, TimePlan’s Web App, etc. It is also possible to register work hours in TimePlan after a shift has ended. Contact TimePlan Software’s consultants to hear more about time registration.

Does TimePlan keep track of time off in lieu, holidays and absence?

Yes, TimePlan automatically keeps track of holidays, absence, time off in lieu, illness, etc. based on the data you enter as an employee, administrator or manager. You can always see how much holiday and time off in lieu an employee has left.

How do I manage HR Administration in TimePlan?

You can keep track of staff, contracts, documentation, certifications, reimbursement management, key figures, etc. via TimePlan’s HR module. TimePlan also takes collective agreements and local agreements in the individual countries into account.

Can I sign with Digital Signature in TimePlan?

Yes, you can sign contracts and other important documents with Digital Signature in TimePlan. You save time and postage, and Digital Signature also increases data security and compliance with GDPR.

Can TimePlan comply with collective agreements?

Yes, TimePlan is set up to automatically comply with local employment market rules and industry-specific agreements. Every time a new law or rule comes into force, TimePlan is updated to comply with it.

Can TimePlan help comply with GDPR?

Yes, TimePlan helps to comply with the EU General Data Protection Regulation (GDPR). Read more about TimePlan and GPDR.

Has your question not been answered?

If you have a question that has not been answered, please contact us.

Companies in more than 25 countries use TimePlan