Shift and staff planning
software for care providers
24/7 Employee scheduling for health care and public institutions
A variety of care providers, such as private hospitals, day care institutions, and nursing facilities, use TimePlan for staff planning, time & attendance, HR administration, and analytics.
What they all have in common is that their staff, work day and night, to take care of patients and other users, requiring a workforce management system to ensure that all work hours are planned and recorded correctly.
Automatic calculation of allowances
TimePlan automatically records overtime and allowances and enables employees to focus on their task at hand.
Time off in lieu, collective agreements, local employment rules, and absence management – it’s all automatic in TimePlan.
The results are a smoother experience for all staff members, countless hours saved on manual time calculation, and substantial wage costs saved on the annual budget.
Aleris Hamlet saves time in hospital management
“With TimePlan, we can always go back and see which nurses have received what allowances and when – also in terms of absence registration, vacation, illness and reimbursement. We save time every day and have the entire history, with all data stored in one place.”
These are the words of Lillian Moberg Pedersen, Accounting Assistant at Aleris Hamlet Private Hospitals in Denmark.
She has worked with TimePlan since 2011, when the program was selected for employee scheduling, time & attendance and HR administration at Aleris Hamlet’s seven private hospitals and Aleris Care in Denmark. Aleris Hamlet is Denmark’s largest private hospital and employs 11,000 nurses, doctors and ancillary staff in Scandinavia.
Night allowances for nurses
“In the past, we had a lot of manual administration handling the nurses’ timesheets. What hours did they work? What night allowances are they entitled to? We made calculations on paper – also for our other employees. We have a vast number of hourly-workers,” says Lillian Moberg Pedersen.
Now, TimePlan keeps track of time & attendance for all Aleris Hamlet’s employees who sign in and out with their employee number via a terminal screen.
“Correct time recording is very important because it forms the foundation for the payroll run. TimePlan automatically calculates all allowances and data needed. The system also keeps track of our collective agreements and labour rules and takes into account what functions and what pay scale each employee has,” says Lillian Moberg Pedersen.
Saving time at the payroll department
Since the introduction of TimePlan, the staff at Aleris Hamlet have saved time when it comes to administration and in other areas of the hospitals. More employees have been hired, and TimePlan has assisted with important HR – matters.
“Thanks to TimePlan, we have saved a lot of time at the payroll department because we no longer have to make manual calculations based on timesheets. We no longer have to calculate absence, holidays, illness, reimbursement, etc. manually. Having employee contracts stored electronically in TimePlan is also a great help with the employee’s absence history, employment history, etc., in one place. The risk of manual errors has also been significantly reduced,” says Lillian Moberg Pedersen.