Task management of employees,
locations, and shifts

Task management

Employees can handle many different tasks. Knowing their skills,
competencies and preferences is essential to employee development, motivation, and utilization of resources for your workforce planning.

With TimePlan, you can register data about the tasks capabilities of employees, including their certifications, and schedule work tasks accordingly. This is particularly useful e.g. within the building and construction industry, where a task may require a particular qualification or competency to complete.

If some employees prefer to work based on a particular work pattern, you can update their preferences in TimePlan.

Easy task management with TimePlan Workforce Management
Happy Employees with TimePlan Efficient Workforce Management

Task optimization

TimePlan ensures that the necessary work functions and competencies are placed in the right place at the right time.

If you are servicing a lot of customers at the cash register in the afternoon, more employees can be assigned to this function. If you have less customers in the morning, an employee can be assigned to the storeroom or replenishment of stock.

TimePlan visualises the work functions with colour codes and names in the basic plan and planning tool.

jem & fix brings TimePlan to Norway

“We have used TimePlan for the past 15 years in Denmark, because the program meets our needs for flexible staff management. We have had a say in developing new TimePlan features, and the fact that TimePlan can be set up to meet our specific needs is essential to us,” says Jesper Paarup Blicher, HR & Operations Controller, at jem & fix Denmark.

“At jem & fix, we think a lot about our use of resources. Not only in terms of how many employees are going to work where and when, but also in terms of competencies. Which employees are capable of what? Now, we have the same opportunity in Norway thanks to TimePlan,” says Jesper Paarup Blicher.

Johnny Svensson at HCA Airport calculates all allowances with TimePlan
Happy employees from Scandic Hotels at TimePlan Software annual meeting

Task management is an important tool for the hotel industry

”The TimePlan module Functions is also very important for our customers in the hotel industry,” explains Magnus Borjesson from the Swedish TimePlan distributor, PA Kompentens. In the photo with the Scandic Hotels employees, he is number three from the left.

”Functions make it possible to split the wage costs into different departments. If an employee spends three hours helping with breakfast and then does a five-hour shift at another restaurant in the hotel, TimePlan can divide the hours into two departments within the same shift. This way, our hotel customers can see the wage costs for breakfast,” says Magnus Borjesson.

HCA Airport: Departures requires many functions

“Thanks to the TimePlan module Functions, we are able to see who is taking care of what task during which departure. This is very useful to us, because an employee can have many different tasks and functions during a shift. We are also able to see how much time is spent on which function,” says Johnny Svensson, head of IT at Hans Christian Andersen Airport in Odense. 

“Our collective agreements are quite complex because our staff work odd hours, depending on the flight departures. TimePlan automatically calculates all the necessary allowances and ensures that the wages are correct,” says Johnny Svensson.

Johnny Svensson at HCA Airport calculates all allowances with TimePlan

“I’m very visual, and with TimePlan I can put everything in boxes and colour codes. All employees are displayed in one, large screenshot, and they all get the work hours they need over a six-week period.”

Robert Bruun Mariager

Operations Coordinator

ARC Genbrugsstationer

Customer since 2003

Book a free TimePlan demo

  • Please enter a number greater than or equal to 10.
  • This field is for validation purposes and should be left unchanged.

Companies in more than 25 countries use TimePlan