Retail

Retail

Retail Workforce
Planning & Management

Easy Scheduling and Staff Management for International Retailers

TimePlan helps retail customers in 25 countries schedule their employees, keep track of work hours, make forecasts, analytics, and HR administration.

Retail stores are often open on weekends and in the evening. TimePlan helps keep track of accumulated work hours, ensuring that each of the employees receives the allowances they are entitled to. TimePlan also ensures that each employee cannot accumulate unnecessary overtime or work less hours than their contract states.

Easy Scheduling and Staff Management for International Retailers with TimePlan

Magasin Du Nord controls wage costs with TimePlan

“We selected TimePlan because the program gives our department managers an easy and clear way to see their wage costs. They are accountable for those costs with regards to their budget.”

Hanne Bjorholm
Magasin Du Nord
Customer since 2006

POWER Puts Shifts up “For Sale” on the Mobile

For the consumer electronics retailer POWER, TimePlan is part of the expansion strategy in Denmark. Operational Manager Mads Stenger uses Digital Signature to sign 70 new employee contracts in Viby, and he shows the TimePlan Web App at employee intro meetings at the new POWER stores.

POWER A/S is growing rapidly. Seven new stores are due to open in Denmark next year, including in Viby, Holstebro and Sonderborg.
Operational Manager Mads Stenger has used TimePlan since 2013 at Expert, and when he helped start POWER in 2015, TimePlan was an integrated part of the setup for the first five stores.

POWER signs employee contracts with Digital Signature in TimePlan
Mads Stenger from POWER is very pleased about TimePlan's usability

Autoplan and Flexibility

Now, TimePlan will be a part of the seven new POWER stores. Mads Stenger is particularly pleased about Autoplan, which gives the new store managers the ability to do automatic shift planning and save time and wage costs. POWER has 700 employees with plans to hire a further 400 over the next 12 months.

”What we are particularly pleased about with TimePlan is the fact that the program is intuitive and that our employees understand it right away. TimePlan also has tremendous flexibility. You can run a single basic plan and create detailed wage budgets and reports,” says Mads Stenger. 

Shifts “For Sale” on the Web App

Mads Stenger is also enthusiastic about the new TimePlan Web App.

”We show our employees the TimePlan app during our intro days and set it up on their smart phones. It is important to retain our young workers with good software products. 60 percent of our employees are hourly paid. It is a great help for us to put shifts up “for sale” on the app and let the employees sign up for them. It saves us a lot of time, phone calls, SMSes and Excel spreadsheets,” says Mads Stenger.

Employees at POWER can swap shifts on their mobile phone

Automatic Scheduling

The Autoplan module creates the roster for you and gives you more time for your customers and staff.

Warnings

TimePlan warns you if collective agreements and local rules are not adhered to during scheduling.

Overview

TimePlan gives you an updated overview of staffing. You avoid under and over staffing and save work hours and wage costs.

Optimization

TimePlan has a clear and intuitive user interface, which optimises the planning process. All data is stored in one place.

Companies in 25 countries use TimePlan

© Copyright 1995 -2018, TimePlan Software, All Rights Reserved

Industrial Services

Industrial Services

Staff Management
for Industrial Services

Shift Planning for Production and Industrial Service Providers

Organisations working in the maritime, energy, recycling and biotech sectors have a common need for reliable and scalable software to schedule and manage employees work hours, along with their HR administration processes.

More and more companies within the industrial service sector arena decide to use TimePlan to plan their shifts, manage time and attendance, absence, HR Administration, and much more.

TimePlan Shift Planning for Production and Industrial Service Providers
TimePlan has a module called Projects that allows you to assign workers to projects or tasks throughout a day

Assign Staff to Projects

TimePlan has a module called Projects that allows you to assign workers to projects or tasks throughout a day. If an employee needs special skills or a certification to take on this task, you can make a note of this in TimePlan.

The workers record their hours by signing in and out of TimePlan, e.g. three hours on one task, four hours on another. TimePlan’s module Projects can also be integrated with third party systems.

The project module is an extension of TimePlan’s shift planning, where you can analyze, how much time is spent on a task and how much the wage costs are.

No More Pen and Paper at Hytek

TimePlan has optimized the internal processes and given an increased focus on marine and industrial markets.The old workflow has now been replaced by TimePlan, which makes the daily management much more efficient.

Until recently, Hytek A/S in Sindal and Frederikshavn used pen, paper and a whiteboard to keep track of tasks and their thirty hourly workers. The company provides customer- specific solutions in hydraulics and mechanics in Denmark and abroad.

Tom Samson (left) shows Henrik Dam, consultant at Hjørring Business Center and Allan Hejslet, projekt manager at MARCOD, TimePlan in action on the monitor.

Tom Samson shows Henrik Dam, consultant at Hjørring Business Center and Allan Hejslet, projekt manager at MARCOD, TimePlan in action
TimePlan Workforce Management optimizes the productivity for Tom Samson at Hytek.

TimePlan Optimizes Our Productivity

”TimePlan gives us an updated overview of what projects our employees are working on right now. We can sit anywhere in the world and be up to speed. TimePlan shows us the skills of our employees, including their certifications. We can send the right people off to the right tasks and quickly reprioritize,” says Tom Samson, Chief Operating Officer at Hytek.

The modernization of Hytek’s IT system with TimePlan is – with the words of Allan Hejslet, MARCOD Project Manager for the Maritime Growth Program – ”an optimal way to get the most out of the new market opportunities.”

Companies in 25 countries use TimePlan

“I’m very visual, and with TimePlan I can put everything in boxes and colour codes. All employees are displayed in one, large screenshot, and they all get the work hours they need over a six-week period.”

Robert Bruun Mariager

Operations Coordinator

ARC Genbrugsstationer

Customer since 2003

© Copyright 1995 -2018, TimePlan Software, All Rights Reserved

Hotels & Restaurants

Hotels & Restaurants

Staff Management for Hotels,
Catering, and Restaurants

Flexible Shift Planning for Leading Hospitality and Catering Providers

Large hotel chains, catering companies, and restaurants across Europe use TimePlan as their workforce management system.

Department managers, crew leaders, restaurant managers and house cleaning supervisors are in complete control of their workforce with TimePlan.

Staff planners create rosters and forecasts to optimize their manning needs. Receptionists, catering staff, and cleaners sign in and out of TimePlan to record their work hours. They also check their schedule and messages on their smart phones.

Staff Management for Hotels, Catering, and Restaurants with TimePlan Web App
TimePlan ensures correct scheduling and time tracking, accurate payroll data, easy administration for the hotel and restaurant management

Automatic Wage Foundation for Payroll

HR staff keeps track of employee documents, contracts, employment laws, and employee development – all within TimePlan.

TimePlan provides the payroll department with an automatic wage foundation based on the scheduling, time and attendance, absence, overtime, etc.

TimePlan ensures correct scheduling and time tracking, accurate payroll data, easy administration for the hotel and restaurant management, and happy employees.

Scandic Hotels save time and wage costs with TimePlan

“TimePlan gives us a clear overview and makes it easy for us to comply with collective agreements. We save work hours and wage costs every day.”

Anette Skjærris
Scandic Hotels
Customer since 2005

MOXY Hotels Expand with Ten New Hotels in Europe

The team who manages MOXY Hotels in Europe is so excited about TimePlan Workforce Management that they are expanding TimePlan to ten new hotels in Europe.

This was announced at a meeting in Amsterdam during which Bent Dahl Jensen, CEO of TimePlan Software in Germany, presented TimePlan’s new Web App and other new features.

Peter Lackner, Rick Stobbe and Rasmus Steen also participated in the meeting (see photo). They manage the daily operations at a number of MOXY and Marriott Hotels in Europe. MOXY Hotels is one of Marriott’s latest brands.

Peter Lackner, Rick Stobbe and Rasmus Steen meet with Bent Dahl Jensen from TimePlan Software
The MOXY and Marriott Courtyard hotels have been implementing TimePlan at European hotels since 2015

Working More Effectively

“We looked at how the hotels can use forecasting in TimePlan to work more effectively with processes. We also focused on integrating TimePlan with local payroll systems in the various countries,” says Bent Dahl Jensen.

The MOXY and Marriott Courtyard hotels have been implementing TimePlan at European hotels since 2015. Now, they are expanding with ten new hotels and a conference center in 2017. TimePlan has been part of the setup right from the outset, most recently in London and Brussels, and everything is managed from their headquarters in Amsterdam.

A Management Tool

“What is particularly useful for the MOXY and Marriott Courtyard hotels is the fact that the management can sit in Holland and have a complete overview of personnel costs, effectiveness, wage budgets, etc. in each of the countries. TimePlan is being used as a management tool, which ensures correct staffing at all hotels and saves time and wage costs,” says Bent Dahl Jensen.

Bent Dahl Jensen adds that TimePlan’s ability to adhere to local collective agreements in each of the countries is also a part of the reason for the expansion.

With TimePlan, the MOXY and Marriott Courtyard hotel staff have a complete overview of personnel costs and wage budgets

Companies in 25 countries use TimePlan

“We selected TimePlan because the program gave us more accurate numbers than the software we previously used. TimePlan has many more functions and helps us run a much better business.”

Marlene Melstrup

COO

Sunset Boulevard

© Copyright 1995 -2018, TimePlan Software, All Rights Reserved

Theme Parks & Leisure

Theme Parks & Leisure

Theme Park & Leisure
Workforce Management

Flexible Workforce Planning of Hourly-Paid and Seasonal Workers

Many of TimePlan’s theme park customers employ seasonal workers. With TimePlan, they can reuse templates and work schedules year after year without having to do each roster from scratch. Templates for shift patterns can be applied – even when new employees are hired.

Many theme and amusement parks are open on weekends and in the evening, where special employment rules apply for over-time allowances.

Schedule seasonal workers at theme parks with TimePlan Workforce Management
TimePlan Workforce Management allows you to focus on your guests at the theme park and makes the workday easy for your employees

All Work Hours Are Recorded Correctly

TimePlan ensures that all work hours are recorded correctly via a punch clock, sign in and out on terminals or simply via the TimePlan Web App.

The employees can enjoy their work knowing that all hours are recorded and rules are being adhered to. The staff administration and management save time and hassle every day with easy administration and transfer of data to the payroll system.

Rush Jumps Ahead with TimePlan’s Web App

When Denmark’s first trampoline park opened, Deputy Manager Thomas Pedersen, Rush Denmark, and his employees also launched TimePlan’s workforce management, including the TimePlan Web App.

“We selected TimePlan because our employees can see the roster on their mobile devices and swap shifts via the TimePlan Web App. We work at different hours and locations around the trampoline park, and our employees can sign in and out of TimePlan via an iPad,” says Thomas Petersen, Deputy Manager at Rush Denmark.

The trampoline park consists of 1,700 m2 interconnected trampolines.

Rush Trampoline Park's employees can see the roster on their mobile devices and swap shifts via the TimePlan Web App
TimePlan makes the workday easy and enjoyable for everyone at Rush Trampoline Park in Aarhus

Easy for Everyone

For Thomas Pedersen and Managing Director Karen Andresen it has been essential to implement TimePlan right from the outset at Rush. Karen knows TimePlan from her previous job at the department store Salling, and couldn’t imagine not having an online staff scheduling system.

“One of the advantages with TimePlan is that when shifts have been uploaded to the roster, each employee is responsible for either taking the shift or swapping it with someone else. It makes it easy for everyone as opposed to a printed roster from Excel, which needs to be corrected manually,” says Thomas Pedersen. 

Manning Needs

Thomas Pedersen is looking forward to having TimePlan help with future manning needs.

“Right now, we don’t know our busiest periods of the day. We have just opened. But in a few months from now, we can see a pattern from the time and attendance data in TimePlan, and create our rosters accordingly,” says Thomas Pedersen.

Rush is an American amusement park concept, which is spreading to European cities, including Helsinki, Finland. Rush Helsinki also uses TimePlan workforce management and Rush in South Africa has recently implemented TimePlan as well.

All Rush employees can see their work schedule and swap shifts via TimePlan's Web App

Companies in 25 countries use TimePlan

“With TimePlan’s Web App, we can easily communicate available shifts to our 20 biology and veterinary students who help as presenters at our special events.”

Louise Nordbjerg Bach

Communications Coordinator

Copenhagen Zoo

Customer since 2007

© Copyright 1995 -2018, TimePlan Software, All Rights Reserved

Transportation

Transportation

Workforce Management for Airports
and Transportation Providers

Smooth Scheduling of Frontline Personnel and Operations

Scheduling and keeping track of work hours at an airport, ferry operator or delivery company, can be a great challenge to meet customer expectations and demands. Everything tends to happen fast.

Fortunately, TimePlan has made it easy for several transportation providers across Europe to schedule their employees, keep track of time and attendance and have important analytics and administration available in real time.

Smooth Scheduling of Frontline Personnel and Operations with TimePlan Workforce Management
All TimePlan schedules take collective agreements and local employment rules into account

Collective Agreements and Employment Rules

All TimePlan schedules take collective agreements and local employment rules into account. The index counters will automatically alert you if you are about to give an employee too many or too few hours or if you are breaking a collective agreement or employment rule.

TimePlan also helps you avoid paying employees unnecessary over-time, and the software keeps track of absence, holidays, and time off in lieu.

The result is smoother daily operations, satisfied employees and reduced wage costs, saving management and administration departments time into the bargain.

Flying High with H. C. Andersen and TimePlan

When you take off from Hans Christian Andersen Airport (HCA) in Odense, Denmark, TimePlan is part of ensuring that the airport personnel is ready to welcome you on board your flight. HCA has used TimePlan to plan shifts and register work hours since 2016.

“We heard about TimePlan through Esbjerg Airport and discovered that other Danish airports use the same system,” says Johnny Svensson, Head of IT at HCA.

“Our collective agreements are quite complex because our staff work odd hours, depending on the flight departures. TimePlan automatically calculates all the necessary pay supplements, and under “Functions” we are able to see who is taking care of what task during which departure,” says Johnny Svensson.

HCA Airport schedules front line staff with TimePlan Workforce Management
Johnny Svensson from HCA Airport is very pleased with the results of TimePlan Workforce Management

Work Schedule on Your Mobile

“Our employees can view their rosters on their mobile phone and swap shifts in TimePlan. That’s a handy function for those employees who don’t work at the airport on a day-to-day basis and who are being called in to assist with the flight departures,” says Johnny Svensson. HCA’s employees register their work hours  in TimePlan via finger print sign-in terminals.

The next step for HCA will be to export data from TimePlan into the payroll system used by HCA.

“We’ve had very competent guidance from the TimePlan support team during the whole implementation. Our setup can be quite challenging at times with the various collective agreements, and the TimePlan support has been very easy to get a hold of and ready to help.” 

Companies in 25 countries use TimePlan

“Our employees can view their rosters on their mobile phone and swap shifts via TimePlan. That’s a handy function for those employees who don’t work at the airport on a day-to-day basis and who are called in to assist with the flight departures.”

Johnny Svensson

Head of IT

Hans Christian Andersen Airport

© Copyright 1995 -2018, TimePlan Software, All Rights Reserved